An agency workflow for converting AI websites to WordPress at scale
How web agencies standardise AI-to-WordPress conversions: intake, staging, versioning, handover and maintenance contracts.
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Standardised intake
Agencies that convert many AI-built sites benefit from a fixed intake form: public URL, list of pages, languages, forms and integrations, login areas, shop features, domain registrar and current hosting. Ten minutes of structured questions reveal whether a project is a straightforward conversion or needs extra development for backend features, and allow an accurate quote.
Environments and version control
Work with three environments: local development, staging and production. Keep the theme and any custom plugins in Git, and deploy them through a pipeline rather than by uploading files over FTP. Content and media live in the database and uploads folder, so they move from production to staging, never the other way around once the site is live. This rule alone prevents most overwritten-content incidents.
Handover to the client
Deliver a short handbook with screenshots: how to edit a page, add a post, replace an image, update a menu and where forms send their messages. Create the client's administrator account, transfer domain and hosting ownership where agreed, and record a short screen video of the editor. Clients who can make small changes themselves stay happier and call for real improvements rather than typo fixes.
Maintenance as a service
A monthly maintenance plan covering updates, backups, uptime monitoring, a security scan and a small number of content changes provides predictable income for the agency and safety for the client. Report monthly with update logs, uptime figures and Core Web Vitals. Using Convert2WP for the conversion itself frees agency time for exactly this ongoing, higher-value work.